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Dealer Table Information

Dealer's registration packet in PDF format

1. While electricity is available in all areas of the hotel the hotel has also informed us they will be charging dealers approximately $31.50 to use electricity. It is the hotels responsibility to collect electricity fees from dealers. While electricity is available with all tables we recommend that you bring extension cords and other supplies to connect to the available outlets and secure the connections safely to avoid hazards such as tripping on a loose cord just to be safe.
2. Telephone lines are available upon request. Individual Dealers are responsible for paying the extra fee for the telephone line directly to Marriott's Hunt Valley Inn. Phone line rates are set and collected by the hotel.
3. Table pricing is listed on the Shore Leave Dealer Registration form ($250 for main room/hallway, $195 for Garden Room). The price includes one 6 foot table. The first table comes with 2 convention badges. Each additional table comes with 1 convention badge.
4. Shore Leave uses the Maryland Ballroom, Maryland Hallway and Garden Room for Dealer spaces. Requests for specific table locations, including wall spaces, are accepted and Shore Leave makes every effort to accommodate such requests. Early registrants have the best chance for their requests to be granted; however, Shore Leave makes NO GUARANTEE to any Dealer on the space they will receive in the Dealers Room setup. A room diagram can be made available upon request to Thomas R. Morey, Dealers Room Coordinator.
5. Individual Dealers are NOT ALLOWED to make any changes to the room setup, including swapping tables, without express permission from the Shore Leave Dealers Room Coordinator. Violation of this rule may result in the Dealer being asked to leave the premises immediately.
6. If a Dealer wishes to sublet a portion of their table space or share their table space with another Dealer, they must inform the Shore Leave Dealers Room Coordinator of this circumstance. Table sharing is NOT ALLOWED without permission. Violation of this rule may result in the Dealer being asked to leave the premises immediately.
7. Shore Leave does not condone the sale of unlicensed products. In particular, we would like to remind photo dealers that Creation Entertainment holds the license for Star Trek, Stargate and Battlestar Galactica photos, please keep this in mind when ordering photos to sell at Shore Leave.
8. Dealers may begin setting up their displays on Friday at 8:00 am. Dealers Room operating hours are planned to be 2:00 pm to 8:00 pm Friday, 10:00 am to 7:00 pm Saturday, and 10:00 am to 6:00 pm Sunday. The Dealers Room will be secured at the end of each business day, and overnight security will be provided on Friday and Saturday nights. Shore Leave will arrange for overnight fan security for the hallway on Friday and Saturday nights.
9. Table payments are non-refundable. If we are able to sell your table prior to the convention, then we will refund you the full amount that you paid for your table.
10. The convention is held in a hotel that does NOT allow pets - unless they are working animals. This is a hotel policy that the hotel will enforce.

Questions about these rules should be addressed to Thomas R. Morey, Dealers Room Coordinator.

If you would like to help us distribute Shore Leave 34 flyers at conventions and other occasions, please feel free to download the current flier (PDF format). If you can't make copies and need a stack of fliers, please contact us with the number of fliers needed and a postal address. Thanks much in advance for your help.